I build practical workflows using Microsoft 365, Power Automate, SharePoint, FME and ArcGIS — with AI included where it offers a clear benefit and keeps people in control.
About
I am Reno Sun, founder and principal consultant at Renospatial Solutions. I bring a decade of experience across IT, GIS, systems integration, workflow automation and applied AI. You work directly with me from the first assessment through delivery, documentation and handover.
Start with the operational problem, then choose the smallest useful change. I look first at capability already available in Microsoft 365, SharePoint, FME and ArcGIS before recommending another platform.
Replace repeated data entry and email handoffs with focused Power Automate flows, SharePoint lists, document workflows, forms and approvals that staff can understand and maintain.
Use FME, ArcGIS connections and system APIs to validate and move information between business and spatial systems instead of relying on exports, re-keying and competing spreadsheets.
A clear path from one time-consuming workflow to a documented solution your team can operate with confidence.
In 20 minutes, we talk through the recurring task and systems involved, then decide whether I am well placed to help within my scope and availability.
A Workflow Opportunity Assessment documents the current steps, systems, bottlenecks and risks so we share a clear picture before considering a build.
You receive a recommended approach, assumptions, acceptance criteria and rough cost, using existing licences where they fit.
Most engagements cover one workflow or integration over two to eight weeks, with any changes discussed and agreed with you along the way.
The people who perform the work confirm the logic, exceptions and results. Human review stays in place for consequential AI actions.
I document the connections, ownership and operating steps, then train the internal owner so your team can operate the finished workflow with confidence.
Use Cases
Here are examples of focused projects for BC businesses using Microsoft 365, and for organizations whose business records also need to connect with FME or ArcGIS.
SituationStaff copy customer details, request information or status updates between email, spreadsheets, SharePoint and a business system. This can take time, introduce errors and leave several versions of the same record.
ApproachA Power Automate flow creates or updates the right records when information arrives, so it is entered once and moves through a consistent process.
SituationUseful information sits in PDFs, scanned forms and emailed attachments, and staff may need to read and retype it before the next step can begin.
ApproachAI extracts defined fields, checks confidence and routes lower-confidence results to a person for review. Approved data then enters the same structured workflow as any other request.
SituationRequests arrive through email or informal documents, approvals need manual follow-up, and it can be difficult to see whether the next person has acted.
ApproachMicrosoft Forms or a SharePoint list captures consistent information, Power Automate routes the approval, records the decision and reminds the next person when work is waiting.
SituationCustomer, asset or operational records live in one system while locations and geometry live in ArcGIS. Manual exports between them can leave the records out of date.
ApproachFME, Power Automate and system APIs validate and synchronize the fields each system needs while preserving a clear source of truth.
SituationMicrosoft 365 licences may include workflow capability that has not yet been configured, so staff continue using email, paper and spreadsheets or consider another disconnected tool.
ApproachA Workflow Opportunity Assessment checks the process and the licences you already hold before recommending new software.
SituationSpatial files arrive in different formats, schemas or coordinate systems. Manual cleanup can slow each delivery and make results less consistent.
ApproachAn FME workspace applies the same transformation, validation and loading rules each time, including delivery to PostgreSQL, PostGIS, ArcGIS Online or ArcGIS Enterprise.
SituationA staff member repeats the same export, cleanup and delivery steps every week or month, and the result can rely on one person's memory.
ApproachA scheduled flow or FME workspace runs the documented rules, records any issues and delivers the result to the right location without rebuilding the report by hand.
SituationAn MSP or software vendor has a contained Power Automate, FME or ArcGIS integration need and would benefit from specialist delivery capacity.
ApproachI can contribute a defined component as a white-label subcontractor, with scope, communication boundaries, documentation and handover agreed before work starts.
Bounded AI
AI can be useful when it handles one defined step well. I use it for extraction, classification, summarization and drafting, with clear inputs, confidence checks and human approval wherever an action could affect a customer or business record.
Current stepA person reads each PDF, scan or attachment and retypes the same fields into a list or database.
With safeguardsAI extracts the fields the workflow expects. Validation rules accept clear results and route lower-confidence values to a person for review.
Current stepEmails and requests may wait for someone to recognize the topic, priority and next owner.
With safeguardsAI can suggest a category and route within rules you define. Items that are uncertain or outside the usual pattern remain in a review queue.
Current stepA reviewer reads a long document or thread to find the facts needed for the next step.
With safeguardsAI produces a structured summary tied to the source material. A person reviews it before approving, sending or recording a decision.
Current stepRoutine acknowledgements and internal notes are often written from scratch, and careful review is still important before they are sent.
With safeguardsAI prepares a draft from approved context. The workflow pauses for a named person to edit and approve it before anything is sent.
ConsiderationPermissions can be broader than the task requires unless an AI connection is scoped carefully.
With safeguardsI scope connections to the required systems and records, use read-only access where possible, and keep consequential write actions behind review.
ConsiderationAdding AI to a process with stable inputs and clear decision rules can introduce cost and uncertainty where ordinary automation would be more predictable.
With safeguardsI use ordinary automation for predictable steps and reserve AI for work where language or document interpretation adds clear value.
FAQ
Power Automate can move information from Microsoft Forms, Outlook or SharePoint into a consistent process: create or update a record, request an approval, send a reminder, generate a document, notify the next person and keep an audit trail. The best candidates are recurring tasks where people follow the same steps and re-enter the same information.
AI can extract fields from PDFs, scanned forms and emailed attachments, classify the document, summarize it and route it into a defined workflow. Confidence checks and human review stay in place where accuracy matters; AI supports the process rather than making sensitive decisions on its own.
In many cases, no. I start with the Microsoft 365, SharePoint, ArcGIS and other systems you already use, then connect or automate them where that is maintainable. If a system has integration or support limits, I will walk you through them and the practical options before any replacement is considered.
Yes. FME, Power Automate and system APIs can validate and move data between ArcGIS Online or ArcGIS Enterprise and business databases, forms or document processes. The goal is to keep spatial and business records synchronized without repeated exports and manual updates.
It is a fixed-scope review of one recurring workflow. I map the current steps and systems, identify bottlenecks and risks, check which existing tools can help, and provide a recommended approach, implementation scope, assumptions and rough cost. It gives you a practical decision document so we can decide together whether a build makes sense.
You can begin by emailing the repetitive task, systems involved and result you want. I will suggest times for a free 20-minute introductory conversation. If the work appears to be a good fit and would benefit from discovery, the next step is a paid Workflow Opportunity Assessment; clear, contained work can then be quoted as a fixed-scope implementation.
Microsoft 365, Power Automate, SharePoint, FME and ArcGIS are core strengths, but I am not limited to them. The right design depends on your existing systems and support capacity. I can work with databases, APIs and open-source components where they are a better fit, without adding a new platform just for its own sake.
Mapping is optional. Many projects use Microsoft 365, SharePoint, forms and approvals without a map. GIS and FME become valuable when locations, assets or spatial datasets are part of the workflow; when they are not needed, I leave them out.
Renospatial is a part-time consultancy that takes on a limited number of defined projects. Project work and support are generally scheduled before 8:30 a.m. or after 4:30 p.m. Pacific Time. Meetings can be arranged in advance across Canadian time zones, and I respond to messages within one business day. For active projects, we can agree on support arrangements that fit those availability windows.
Connections are limited to the systems and permissions needed for the workflow, with read-only access wherever writing is not needed. Actions that send, approve or materially change information can remain behind human review. I document the finished workflow so your internal owner can understand the connections and operate it with confidence.
The initial 20-minute introductory conversation is free. A Workflow Opportunity Assessment and a clear implementation can be quoted at a fixed price; troubleshooting without a defined scope is billed hourly. Existing Microsoft 365 capability may cover much of the platform cost. Any usage-based AI charges are explained and estimated separately before you decide to proceed.
Renospatial Solutions is based in Parksville and serves businesses and delivery partners across British Columbia, with remote work elsewhere in Canada when the project is a good fit. Meetings are available across Canadian time zones by appointment.
Contact
You can start by sharing the task you would like to improve, which systems are involved, who performs it, and what a better outcome would look like. I will reply with a few follow-up questions and suggest times for a free 20-minute introductory conversation.
If the workflow would benefit from discovery, the next step is a paid Workflow Opportunity Assessment covering one workflow. Clear, contained implementations are quoted with a written scope, acceptance criteria and change process. I take on a limited number of projects, which means you work directly with me throughout delivery.
Renospatial is a part-time consultancy. Project work and support are generally scheduled before 8:30 a.m. or after 4:30 p.m. Pacific Time. Meetings can be arranged in advance across Canadian time zones, and I respond to messages within one business day. For active projects, we can agree on support arrangements that fit those availability windows.
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